Last updated: 10 January 2026

WorkVibe Coworking OÜ (“we”, “us”, “our”) operates the website workvibe.ee. This Privacy Policy explains how we collect, use, and protect personal data when you use our website and services.

1. Data Controller

WorkVibe Coworking OÜ
Rüütli 23, Pärnu, Estonia
E-mail: info@workvibe.ee

2. What data we collect

We collect only the personal data necessary to provide our services, including:

  • name
  • email address
  • phone number
  • billing and payment data (for accounting purposes)
  • booking and service-related information
  • technical data (IP address, browser type, device information)

3. How we use personal data

We use personal data to:

  • process bookings and payments
  • communicate with you about enquiries and bookings
  • provide access to our services
  • provide service-related information and, where justified, marketing content
  • meet legal obligations, including accounting
  • improve our website and services

We do not sell personal data to third parties.

4. Third-party service providers

We use trusted third-party service providers to operate our website and provide services, including web hosting, the WordPress platform, and website functionality plugins (such as contact forms and booking solutions).

These service providers process personal data only on our instructions and only to the extent necessary to provide the services.

5. Analytics and third-party services

We use Google Analytics to understand how visitors use our website.
Google Analytics collects anonymised usage data such as pages visited, device type, and approximate location.

We also use Google Maps to display our location.
Google Maps may process technical and location-related data in accordance with Google’s Privacy Policy.

6. Cookies

We use cookies to ensure the proper functioning of the website and to collect anonymous usage statistics. You may restrict or disable cookies through your browser settings.
Disabling cookies may affect website functionality.

7. Payments

Payments are processed through secure third-party payment service providers.
We do not store full payment card details on our servers.

8. Data retention

We retain personal data only for as long as necessary to fulfil the relevant purpose or to comply with legal obligations:

  • booking and communication data for service provision and customer communication
  • accounting and payment-related data as required by the legislation of the Republic of Estonia
  • marketing and newsletter-related data for as long as consent has been given or until consent is withdrawn

If a person has given consent to receive our communications, newsletters, or marketing content, we retain the relevant contact details in our email and marketing databases until consent is withdrawn.

In certain cases, it may not be possible to fully delete all data, for example:

  • where data relates to accounting or payment transactions that must be retained by law
  • where data is contained in technical logs or backups retained for a limited period to ensure security and system reliability

In such cases, we restrict the use of the data and ensure it is not used for other purposes.

When data is no longer required or retention obligations expire, the data is securely deleted or anonymised.

9. Your rights (GDPR)

If you are located in the European Union, you have the right to:

  • access your personal data
  • request correction or deletion of personal data
  • restrict or object to the processing of personal data

If you are located outside the European Union, European Union data protection requirements also apply, as the data controller is established in the European Union. Personal data is processed under the same principles and this same Privacy Policy regardless of your location.

To exercise your rights, please contact us at info@workvibe.ee.

10. Data security

We implement appropriate technical and organisational measures to protect personal data.
No system is completely secure, but we take data protection seriously.

11. Changes to the Privacy Policy

We may update this Privacy Policy from time to time.
The current version is always available on our website.

12. Contact

If you have any questions about this Privacy Policy or the processing of your personal data, please contact us at info@workvibe.ee.